If there is no proper time recording system in place, can staff costs be claimed at all?

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    For persons working exclusively on the co-funded action, there is no need to keep time records if the beneficiary signs a declaration confirming that the persons concerned have worked exclusively on the action, or it is clearly indicated in their contract of employment (or equivalent appointing act) and evidence can be provided upon request. For any other staff, a time recording system should record all working time including absences (and may be paper or electronically based). The time records must be approved by the persons working on the action and their supervisors, at least monthly. The absence of an adequate time recording system is considered to be a serious and systematic weakness of internal control which can lead to deem the underlying costs as ineligible.

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