Privacy Policy SESAR Deployment Manager

Privacy Policy SESAR Deployment Alliance

Privacy Policy affecting all contact persons of an entity which is a beneficiary under Implementation Projects (IP) or Programme Support Action (PSA) Specific Grant Agreements (SGAs) concluded under the Framework Partnership Agreement (FPA) No MOVE/E2-2014-717/SESAR FPAon 5 December 2014 with the European Commission, or an applicant to an on-going Call for Proposals.

Version 12 June 2018:

The collection and processing of your personal data by the SESAR Deployment Alliance Association Internationale Sans But Lucratif (SDA AISBL) represented by its General Manager, M. Nicolas WARINSKO, set-up under Belgian Law under registration number BE 0678. 766.507, having its seat at 100, Avenue de Cortenbergh, 1000 Brussels (Belgium), which is the Controller, and by its Members and representatives, which are the Processors, are necessary for the implementation of the SGAs. The list of Members of the SDA AISBL can be consulted here.

Personal data are either processed for the purpose of submitting proposals in view of concluding an SGA, as the SDA AISBL acting as SESAR Deployment Manager is responsible for the coordination of the submission of proposals as provided for by the relevant Call for Proposals, or processed for the performance of an SGA once concluded. In this case, personal data are processed for the purpose of carrying-out the Actions pursuant to Article 9 of Regulation (EU) No 409/2013 on the role of the SDA AISBL acting as SESAR Deployment Manager and pursuant to Article II.1.3 of the FPA acting as FPA Coordinator.

Since the collection and the processing of your personal data are necessary for the performance of an SGA to which the entity you represent is a party or in order to take the necessary steps, at the request of the entity you have been designated a contact person of, prior to concluding an SGA, your consent is, in accordance with Article 6(1)(b) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR), not required.

When performing its tasks, the SDA AISBL needs to transfer your personal data to EU Member States and Third Countries authorities relevant to each SGA or Call for Proposals, as well as to the European Commission and the Innovation & Networks Executive Agency (INEA). The European Commission and INEA are subject to Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. You can consult Regulation (EC) No 45/2001 at the following link: https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=celex:32001R0045.

Your personal data are mainly stored in cloud-based solutions owned by Microsoft Corp.In addition, your personal data are also disclosed, through the use of the Star tool, to One2Team, to Business Integration Partners SpAand to The Surgery Design and Digital Ltdand Meantime Communication Ltdfor support services. The SDA AISBL IT systems are managed by Ultima Business Solution Ltd.

Personal data which are collected and processed can be the following: email addresses, full name, phone numbers, professional positions, roles and résumés and any personal data contained in application submitted to the SDA AISBL in response to a Call for Proposals or contained in Actions Status Reports (ASRs) or Individual Financial Statements (IFS) or any other reports or documents provided to the SDA AISBL within the framework of its activities which are communicated by the entity of which you have been designated as a contact person or as its legal representative.

Personal data collected by the SDA AISBL and transferred to its services providers are also used for monitoring purposes so as to allow the SDA AISBL to monitor the reading of emails and take appropriate action, such as, mainly, sending a reminder to those data subjects who did not read an email in question.

Personal data used for monitoring purposes are collected and processed in respect of all email campaigns when communicating with applicants or IPPs so as to ensure proper and efficient follow-up actions. Those personal data may include IP addresses, time and place of reading of emails, MAC address, Operating System used. Those personal data are stored for a period of five years after the payment of the balance, period after which personal data are erased.

Personal data are processed throughout the lifetime of the Actions and up to five years after the payment of the balance, in which case they are archived and kept to ensure the audit trail in compliance with Article II.27.2 of the FPA. All personal data are securely stored and can only be accessed by the SDA AISBL as controller and by processors who need to have accessed to carry-out their respective duties.

You have the right to request access to and rectification of personal data or restriction of processing concerning you or to object to processing as well as the right to data portability. However, please note that for the performance of the tasks of the SDA AISBL referred to above, the collection and processing of personal are necessary. Therefore, restrictions of the use of personal data may render the performance of those tasks impossible. This could lead to either the termination of any SGA already concluded or the withdrawal of pending applications in response of a Call for Proposals. Please also note that you have also the right to lodge a complaint with the Belgian Supervisory Authority, in accordance with Article 13(2)(d) of the GDPR.

Privacy Policy affecting all contacts receiving the SESAR Deployment Manager General Newsletter.

Version 13 June 2018:

The personal data you provide for the purpose of receiving the general newsletter are collected and processed by the SESAR Deployment Alliance Association Internationale Sans But Lucratif(SDA AISBL) represented by its General Manager, M. Nicolas WARINSKO, set-up under Belgian Law under registration number BE 0678. 766.507, having its seat at 100, Avenue de Cortenbergh, 1000 Brussels (Belgium), which is the Controller, and by its Members and representatives, which are the Processors. The list of Members of the SDA AISBL can be consulted here.

The personal data you provide is collected and processed for the purpose of sending you the general newsletter. To do so, we only need your email address. If you provide us with additional personal data, then that data are also processed for the purpose of maximizing the reach of the general newsletter. The system through which the newsletters are sent embeds tracking functionalities, which include IP addresses, time and place of reading of emails, MAC address, Operating System used. Those personal data are only used for statistical purposes. No profiling is made from this data.

The personal data is processed either as long as you do not express your opposition or, if not, as long as the SDA AISBL sends general newsletters.

Your personal data are mainly stored in cloud-based solutions owned by Microsoft Corp. The SDA AISBL IT systems are managed by Ultima Business Solution Ltd.

You have the right to request access to and rectification of your personal data or restriction of processing concerning you or to object to the processing as well as the right to request its erasure. You also have the right to data portability. Please note that, should you request any restrictions or the erasure of your personal data, you will not receive the general newsletter anymore if such restrictions make it technically impossible or involve a disproportionate administrative burden.

Since the SDA AISBL is co-funded by the European Union, personal data which are not processed anymore may be stored for a period of up to five years after the payment of the balance of each Specific Grant Agreement concluded with the European Commission and the Innovation & Networks Executive Agency (INEA) for audit trail purposes. In this context, your personal data may be transferred to those entities. The European Commission and INEA are subject to Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. You can consult Regulation (EC) No 45/2001 at the following link: https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=celex:32001R0045. Stored personal data may also be transferred to the Belgian authorities to demonstrate compliance with the GDPR.

Please also note that you have also the right to lodge a complaint with the Belgian Supervisory Authority, in accordance with Article 13(2)(d) of the GDPR.