Interim Payment Workshop 23 or 24 May 2018

 

The SESAR Deployment Manager team is pleased to invite you to the:

Interim Payment Workshop for:

  • DP Implementation – Call CEF 2014, n° 2014-EU-TM-0136-M
  • SESAR Deployment Programme implementation 2015 – Cluster 1, n° 2015-EU-TM-0193-M
  • SESAR Deployment Programme implementation 2015 – Cluster 2, n° 2015-EU-TM-0196-M
  • SESAR Deployment Programme implementation 2015 – Cluster 3, n° 2015-EU-TM-0197-M​

Due to the complexity of the process for the Interim Payment request elaboration, SDM will host a dedicated one-day Workshop (repeated on 23 and 24 May) at SESAR Deployment Manager premises in Brussels. This event will launch the Interim Payment request elaboration and will provide you with detailed information on the process, the timeline as well as all mandatory documents which need to be provided. The Workshop will also include dedicated Q&A sessions to address all of your questions and open points.

You can already submit your question on Interim Payment by clicking here.

 

High Level Agenda

The main aim of the Workshop is to provide the Beneficiaries with a full batch of information in order to secure smooth Interim Payment Request elaboration and submission. More specifically, the Workshop, led by SDM in collaboration with INEA, who will participate to the presentations, that will tackle all major topics reported below.

09:30 – 10:00 Participants registration

10:00 – 10:15 Welcome and Introduction

10:15 – 15:45 Interim Payment request elaboration for CEF call 2014 and CEF call 2015 (C1-2-3)

  • Presentation of Interim Payment legal basis and requirements
  • Interim Payment process workflow, including role of SDM and IPPs, and roadmap to ensure submission by the 31st August 2018
  • Interim Payment documents explanation
  • Instruction on Individual Financial Statement, Certificate on Financial Statements, Consolidated Financial Statement, and additional supporting documents
  • Eligible costs
  • Next steps after the Interim Payment request submission (e.g. sampling)

15:45 – 16:00 Next steps and closure of the meeting

It should be highlighted that each of the above mentioned topics will be followed by Q&A sessions in order to clarify all yours questions / doubts which may arise during the WS.

Furthermore, given the aim of the WS we would like to stress that the meeting is addressed to all Administrative and Financial PoCs who will deal, on behalf of respective organizations, with the Interim Payment request elaboration.

Finally, the Interim Payment process will be supported by dedicated Guidelines to ensure a better understanding and to facilitate your tasks as well as a detailed Agenda with the timing of respective sessions which will be shared with you during the upcoming weeks and well in advance before the WS.

In case any further clarification is needed, please contact us:

Cefexecution2014@sesardeploymentmanager.eu

Cefexecution2015_cluster1@sesardeploymentmanager.eu

Cefexecution2015_cluster2@sesardeploymentmanager.eu

Cefexecution2015_cluster3@sesardeploymentmanager.eu

 

Early birds:

REGISTER HERE for the 23th of May

REGISTER HERE for the 24th of May

Please note that INEA requested to ensure full traceability of claiming against IP tasks and relevant costs. To this end, and following Agency inputs, SDM is working on the Interim Financial Statement (IFS) template to be improved with a drop down menu navigator to simplify the filling out of the IFS and keeping consistent with the Action and IP structure. The resulting template will be shared with you in the upcoming weeks, well in advance to the upcoming event. It needs to be highlighted that to ensure the successful interim payment request submission to INEA the above mentioned template shall be used. The Interim Payment process will be supported by dedicated Guidelines to ensure your better understanding and facilitate your tasks.

A more detailed agenda with logistics information will be shared with you in the upcoming weeks.

Please note that this Interim Payment Workshop is only for stakeholders involved in the above- mentioned Actions.

Please book your attendance in only one of the alternative dates, as SDM will provide the very same presentation on each of the dates. The number of participants per beneficiary is limited to 2 persons.

The workshop targets all Action Beneficiaries, in particular Administrative or Financial PoCs who will be responsible for the interim payment request elaboration within each organization.

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